Ready to submit your grant report?
Grant reports provide an opportunity for the grantee to build a rapport with the Foundation. We ask for reports every six months until the project is completed. This pace allows the organization to tell its story, and allows us to learn and celebrate success with you.
When the Foundation makes a grant, we send the check with a transmittal letter. The executive director of the grantee organization signs and returns the letter to the Foundation.
That signed letter constitutes an agreement that:
- The organization acknowledges receiving the grant,
- The grant will be spent for the purposes outlined in the grant application, and
- The organization will report on the grant every six months until the project is completed. Reports should reflect the progress or completion of the entire project as outlined in the grant application.
The Foundation encourages grantees to share information beyond a basic grant report. For example, if an organization learned important lessons during the implementation of a new project, we appreciate hearing those observations so we can learn with you. Reports should highlight the progress toward the goals of the project as well as update the income and expenditures to date.
Helpful information in grant reports;
- What have you learned along the way?
- What worked?
- What didn’t go the way you thought it would? (Sometimes this is the most valuable part.)
- What did your project accomplish? (You didn’t just build a building. What is the big picture?)
When you are ready to get started, submit your grant report through the grant management system.
If you need help with the system, please see our grant portal page.
Final reports are an opportunity to share lessons learned. This benefits the Foundation and the nonprofit organization. The Foundation may use the lessons learned as we work with similar projects in the future. The grantee benefits by taking time to assess the actual events as compared to the plan laid out in the grant application.
Grantees often ask when the Foundation considers that a project is completed.
- Capital grant projects are considered completed when the building is occupied and being used for its intended purpose.
- Equipment grant projects are considered completed when the equipment is purchased, installed, and being used for its intended purpose.
- Program/Start-up grants are considered completed when the time period stated in the application has been completed (or a modified time period if the beginning of the program/start-up was delayed).